Advanced Word Processing

Objectives:

1. To gain experience with creating and editing headers, footers, footnotes, and page numbers.

2. To learn to use Styles in formatting documents.

Task: To format a document according to a given specification using headers, footers, footnotes, and styles.

Procedures

1.   Save standard.doc and unformpt.doc to your home directory. (Recall that Z:\ is your home directory. Create an msw-docs directory in the root of your home drive to help you keep track of the files for this assignment.)

2. Open the standard.docfile in your msw-docsdirectory. Word will start. Choose Insert File and select unformtp.doc your msw-docsdirectory.

3. Use View/Header and Footerto change the header at the top of every page so that it contains your last name and the page number, both right-justified on the same line.

4. Add an explanatory footnote positioned as indicated in the document. The text of the footnote is in parentheses (starting with “This is an example of a footnote”) in subsection 2.1.1. Cut the text in parentheses and put it into the footnote.

To add a footnote, position the insertion bar where you wish the footnote marker to appear. Then select Footnotefrom the Insert menu. Click OK to autonumber footnotes. In the footnote window, type or paste the text of the footnote. Click the close button when the footnote text is entered.

5. Format each paragraph so that it looks like the handout. Assign a style to each paragraph to format it correctly. For instance, click in the first paragraph (Computers and Software), and, to format it like the example handout, click in the style name dropdown box, and select Doc Title. Do the same for the second paragraph (starting with 1.0), but select Section Title, instead. Then do the same for the third paragraph, but but select Regular Paragraph. The fourth paragraph is a Quotation style; the fifth is a Cont Paragraph; the sixth paragraph (starting with 1.1) is a subsection title. The seventh paragraph (finally) is simply another Regular Paragraph. Click inside it and use the style pull down menu to select Regular Paragraph. All the formatting will then be the same as the earlier Regular Paragraph. Repeat for all the paragraphs, setting each to one of the following styles:

Doc Title

Section Title

subsection title

subsubsection title

unnumbered Title

Regular Paragraph

Quotation

Cont Paragraph

List Item

Column Item

Reference

NOTE: You will find one or two of the styles have not already been defined. In that case type the style name into the style box and hit enter to create a new style.

You will save a lot of work because once you have defined the formatting for a particular style, you only have to choose it the next time it is needed!

6. To create the two columns on the 3rd page, go in the Insert menu and choose break (columns) at the point you want the columns to break (i.e. right above the word “Tables.” Select all the text that is supposed to be in two columns, then, in the Format menu, choose Columns, and the number of columns you want to create. (You will not see your columns, unless you go in Print Preview.)

7. Spell check.

8. Without changing the text of the document in any way, you will now edit the styles to make the document look different. Ask your instructor what to change.

a. Click in a paragraph that you want to change.

b. Edit Styles (in Format Menu), and choose Modify and Format.

c. Make the necessary changes according to the instructor. Then, choose Close.

Observe, that everywhere in your document, where you had defined the particular style you were working with, the changes were applied.

9. Save as STYLEDTP in your msw-docsdirectory. To get credit for doing this assignment, email your document to the instructor.

10. Print the document, and turn it in.